Software licenses
License keys still live in a purchase email and a spreadsheet of seats that is never true. Expiry and vendor are not fields, so a renewal fails and a true-up starts from guesswork.
Hypervault stores software name, license key, seats, and expiry in an encrypted EU vault, with permissions for IT and the team that consumes those seats.
Why store Software licenses in a digital vault
The key is in the vendor welcome mail
That mailbox is gone. License key on the vault item is the copy you still have.
Seat count is a myth
True-ups hurt. Number of seats as a field is what procurement and IT can both see.
Expiry is a credit-card reminder
The card failed, the product locked. Expiration date on the item is the operational date.
Nobody owns the Adobe vs JetBrains pile
Owner/team on the license makes renewal someone's job.
Who uses this template
IT asset and SAM owners
Keep software name, key, seats, and vendor in the vault instead of a graveyard sheet.
Procurement
See expiry and seat count without opening every purchase confirmation.
Team leads consuming seats
Request access against a named license item, not a forwarded key in chat.
Fields in this template
Keep every record complete and easy to find. Existing fields stay as they are; extras are added only when a vault item would otherwise be incomplete.
- Software name
- License type
- License key
- Number of seats
- Expiration date
- Vendor
- Attachments
- Notes
- Owner/team
How it works in Hypervault
Create from the template
Add an item from the Software licenses template in your workspace.
Fill and attach
Complete the fields and attach supporting files where needed.
Share with the right roles
Give access only to the people who maintain or use this record.
Related templates
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Template for storing and managing access point information including network details, credentials, and configuration settings.
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Template for managing computer accounts, user credentials, and system access information.
Devices
Template for managing device information including serial numbers, warranties, and ownership details.
Store it in a vault, not a spreadsheet
Create a workspace, pick this template, and keep credentials and supporting files encrypted in the EU.