Email settings
IMAP hosts, SMTP ports, and mailbox passwords are still in a setup PDF from 2019 and a technician's notes app. After a provider change, half the devices still point at the old server.
Hypervault keeps mailbox address, server, ports, and credentials in an encrypted EU vault, with permissions for IT and the mailbox owner — not a printed 'email setup' sheet.
Why store Email settings in a digital vault
SMTP and IMAP are copied from a blog
Wrong ports and security settings cause silent send failures. Server, port, and security settings belong on the vault item.
The mailbox password is the person's login
IT stores it in a shared doc 'for setup'. Encrypted password fields with owner/team beat a setup PDF.
Provider migrations leave stale hosts
Devices keep hitting the retired server. Last rotated plus notes on the cutover date stop that loop.
Security settings are 'SSL, I think'
TLS vs SSL vs STARTTLS is not written down. Recording it once saves every new phone rollout.
Who uses this template
IT support
Hand a technician IMAP/SMTP, port, and security settings from the vault, not a screenshot.
MSPs configuring client mail
Keep per-tenant mailbox credentials in an EU vault with a named owner.
Founders on a single domain
Store the admin mailbox password encrypted instead of in a browser note.
Fields in this template
Keep every record complete and easy to find. Existing fields stay as they are; extras are added only when a vault item would otherwise be incomplete.
- Email address
- Server (IMAP/SMTP)
- Port
- Username
- Password
- Security settings
- Notes
- Owner/team
- Last rotated
How it works in Hypervault
Create from the template
Add an item from the Email settings template in your workspace.
Fill and attach
Complete the fields and attach supporting files where needed.
Share with the right roles
Give access only to the people who maintain or use this record.
Related templates
Access point information
Template for storing and managing access point information including network details, credentials, and configuration settings.
Computer accounts
Template for managing computer accounts, user credentials, and system access information.
Devices
Template for managing device information including serial numbers, warranties, and ownership details.
Store it in a vault, not a spreadsheet
Create a workspace, pick this template, and keep credentials and supporting files encrypted in the EU.