Notary deeds
Deed scans sit in a notary's portal that expires and in a director's personal cloud. Deed number, notary name, and parties are retyped for every bank, and the operative deed is not the one in the folder.
Hypervault stores deed number, notary, date, parties, and the file in an encrypted EU vault, with permissions for directors, counsel, and the notary you still work with.
Why store Notary deeds in a digital vault
The portal login died with the last notary
You cannot retrieve the deed. Attachments in your vault are independent of that office.
Deed number is in the PDF filename
Banks want the number in a form. Deed number and date as fields are copy-accurate.
Parties on the deed changed after a transfer
The old scan is still the one people send. Parties involved on the current item must match the operative deed.
Document type is mixed: sale, mortgage, minutes
A dump of 'notary' files cannot be filtered. Type on each item keeps the minute book usable.
Who uses this template
Directors and company secretaries
Keep deed number, notary, and the scan in an EU vault you control.
Real-estate and corporate counsel
Retrieve the operative deed without waiting on a portal reset.
Notary offices sharing with clients
Hand a permissioned vault item instead of a download link that expires.
Fields in this template
Keep every record complete and easy to find. Existing fields stay as they are; extras are added only when a vault item would otherwise be incomplete.
- Deed number
- Notary name
- Date
- Parties involved
- Document type
- Attachments
- Notes
How it works in Hypervault
Create from the template
Add an item from the Notary deeds template in your workspace.
Fill and attach
Complete the fields and attach supporting files where needed.
Share with the right roles
Give access only to the people who maintain or use this record.
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Store it in a vault, not a spreadsheet
Create a workspace, pick this template, and keep credentials and supporting files encrypted in the EU.