Energy certificates
EPCs expire and the PDF is still on the letting agent's portal. Rating, issue date, and the property address live in three places, so a sale or lease stalls on a missing certificate.
Hypervault stores certificate number, rating, dates, and the file in an encrypted EU vault, with permissions for property managers, owners, and the advisers who need the EPC.
Why store Energy certificates in a digital vault
Expiry is a surprise at listing
Portals reject the advert. Expiration date on the vault item is the reminder, not a search through last year's email.
The PDF is not tied to the address
Multi-unit buildings mix certificates. Property address plus certificate number on the item prevents the wrong EPC going out.
Issuing authority is unknown when you re-order
You cannot tell who produced it. Recording the authority next to the rating speeds a replacement.
Agents keep the only copy
When the mandate ends, the certificate goes with them. Your vault keeps number, rating, and file.
Who uses this template
Property managers
Track EPC rating, issue and expiry, and the PDF per address.
Landlords and asset owners
Hold certificates in an EU vault instead of a letting portal you no longer log into.
Conveyancers and energy assessors
Receive a permissioned file with certificate number and dates, not a blurry photo.
Fields in this template
Keep every record complete and easy to find. Existing fields stay as they are; extras are added only when a vault item would otherwise be incomplete.
- Certificate number
- Property address
- Energy rating
- Issue date
- Expiration date
- Issuing authority
- Attachments
How it works in Hypervault
Create from the template
Add an item from the Energy certificates template in your workspace.
Fill and attach
Complete the fields and attach supporting files where needed.
Share with the right roles
Give access only to the people who maintain or use this record.
Related templates
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Valuations
Template for storing property valuations, asset appraisals, and valuation reports.
Store it in a vault, not a spreadsheet
Create a workspace, pick this template, and keep credentials and supporting files encrypted in the EU.