Employee contracts
Signed employment agreements sit in a locked cabinet and a scan in HR's personal Drive. Salary, end date, and contract type are not fields, so payroll and legal work from different copies.
Hypervault stores employee name, contract type, dates, and the signed file in an encrypted EU vault, with permissions limited to HR, payroll, and named counsel.
Why store Employee contracts in a digital vault
Salary details ride along in a general HR folder
Managers who need the job title should not see pay. Permissions on the contract item keep compensation to HR and payroll.
End date is missing on fixed-term deals
Renewals surprise everyone. Start and end date on the item is what HR and legal can both see.
The signed PDF is not the current variation
Addenda live in email. Attachments plus contract type keep the operative set together.
Position title drifted from the contract
Org charts updated; the agreement did not. Position on the vault item is the contractual role.
Who uses this template
HR operations
File each employment contract with type, dates, and the signed PDF under HR permissions.
Payroll
Read salary details from the vault item without a mailbox of scanned pages.
Employment counsel
Review terms without the whole company seeing the file.
Fields in this template
Keep every record complete and easy to find. Existing fields stay as they are; extras are added only when a vault item would otherwise be incomplete.
- Employee name
- Contract type
- Start date
- End date
- Position
- Salary details
- Terms and conditions
- Attachments
How it works in Hypervault
Create from the template
Add an item from the Employee contracts template in your workspace.
Fill and attach
Complete the fields and attach supporting files where needed.
Share with the right roles
Give access only to the people who maintain or use this record.
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Store it in a vault, not a spreadsheet
Create a workspace, pick this template, and keep credentials and supporting files encrypted in the EU.