Diploma's
Degree scans sit in an HR folder named 'certificates mix'. Institution, field, and verification status are not fields, so regulated roles get hired on an unverified PDF.
Hypervault stores institution, degree type, and the certificate file in an encrypted EU vault, with HR-only permissions and a verification status you can actually audit.
Why store Diploma's in a digital vault
Verification is a verbal 'looks fine'
Regulated work needs a status. Verification status plus certificate number is the record, not a glance at a scan.
Graduation year is in the filename
Search fails when the PDF is called scan001. Graduation date and field of study should be structured.
The employee holds the only original
When they leave, HR has a blurry photo. Attachments in the vault are the company's copy.
Professional certificates mix with degrees
Type of credential is not labelled. Degree/certificate type keeps education distinct from short courses.
Who uses this template
HR and talent
File diplomas with institution, field, and verification status under HR permissions.
Regulated-industry hiring
Prove qualification without leaving scans in a recruiter's mailbox.
Employees submitting their own records
Upload the certificate into a vault item HR controls, not a public Drive link.
Fields in this template
Keep every record complete and easy to find. Existing fields stay as they are; extras are added only when a vault item would otherwise be incomplete.
- Institution name
- Degree/Certificate type
- Field of study
- Graduation date
- Certificate number
- Attachments
- Verification status
How it works in Hypervault
Create from the template
Add an item from the Diploma's template in your workspace.
Fill and attach
Complete the fields and attach supporting files where needed.
Share with the right roles
Give access only to the people who maintain or use this record.
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Store it in a vault, not a spreadsheet
Create a workspace, pick this template, and keep credentials and supporting files encrypted in the EU.