Stop requesting ID copies
through email
The personal data of your clients is at risk when identity card copies are sent through regular email threads.
Use Hypervault Secure Links to request sensitive files through a protected flow with encryption, expiration windows, and optional OTP access control.
Why email is the weak point
A scanned ID card contains highly sensitive personal data. In email, that data is easy to forward, duplicate, or keep in inboxes longer than intended.
No control after sending
Once sent, attachments can be downloaded, re-shared, and stored outside your control.
High exposure risk
Mailbox compromise or human error can expose private identity documents.
Hard to enforce retention
Removing files from inboxes and shared email threads is difficult and inconsistent.
Weak client experience
Clients are asked to send critical personal data through a channel they do not trust.
One secure workflow from request to storage
Hypervault gives you a consistent process to collect identity files without email attachments.
1. Request Data
Send a secure request link so clients can upload required identity files directly.
2. Protect access
Apply optional OTP or access code protection and set strict expiration windows.
3. Store encrypted
Files land in your encrypted vault, not in unmanaged inboxes and forwarded threads.
Real examples teams deal with every week
Example 1: New client onboarding
Your team asks for an ID copy, proof of address, and signed contract before account setup.
With Secure Links, clients upload everything through one protected request link instead of three email attachments.
Example 2: Periodic KYC updates
Existing clients must resubmit identity documents when details expire or regulations change.
Use expiration windows and OTP to enforce a secure, time-bound update flow.
Example 3: External compliance review
Auditors need temporary access to selected identity files for verification.
Share via link with one-time view so access is limited and traceable.
Example 4: Sensitive handover between teams
Legal, finance, and operations need to transfer verified client identity documents internally.
Keep files in encrypted storage with controlled access instead of forwarding internal emails.
Relevant features you can use immediately
Expiration control
Set how long secure links remain active for tighter data exposure windows.
Explore Digital Vault2FA and OTP protection
Add stronger identity checks for both workspace access and secure link flows.
Explore SecurityAudit logs
Trace actions in your vault and keep a clear record for internal control.
Read product updatesReplace risky email collection this week
Move identity card collection to secure links and give clients a safer experience from the first request.
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