Fleet documents
Registration, insurance, and service history live in the glovebox and a dispatcher spreadsheet. When a vehicle is sold or a driver changes, the paper trail does not move with the asset.
Hypervault stores vehicle ID, registration, insurance, and maintenance records in an encrypted EU vault, with permissions for fleet ops, drivers' managers, and insurance coordinators.
Why store Fleet documents in a digital vault
Insurance lives in the broker app only
A roadside check needs the policy in your hands. Insurance information on the vehicle item is available without the broker login.
Maintenance is a garage stamp in the book
The book stays in the van. Maintenance records as attachments survive a lost folder.
Driver assignment is a whiteboard
Who had the van last week is a dispute. Driver assignments on the vault item are the log.
Registration and VIN are in different sheets
Police or insurer requests stall. Vehicle identification and registration number together is the minimum.
Who uses this template
Fleet managers
Keep registration, insurance, and service history per vehicle in one vault item.
Dispatch and operations
See driver assignments without the office whiteboard as the system of record.
Insurance and compliance
Pull cover and ID documents from the EU vault at claim time.
Fields in this template
Keep every record complete and easy to find. Existing fields stay as they are; extras are added only when a vault item would otherwise be incomplete.
- Vehicle identification
- Registration number
- Insurance information
- Maintenance records
- Driver assignments
- Documents
- Notes
How it works in Hypervault
Create from the template
Add an item from the Fleet documents template in your workspace.
Fill and attach
Complete the fields and attach supporting files where needed.
Share with the right roles
Give access only to the people who maintain or use this record.
Store it in a vault, not a spreadsheet
Create a workspace, pick this template, and keep credentials and supporting files encrypted in the EU.