Approved designs & layouts
The 'final' layout is still the file named FINAL_v7_USE_THIS in a designer's personal Drive. Printers, agencies, and product teams pull different versions and the brand drifts.
Hypervault holds the approved design, version, sign-off, and specs in an encrypted EU vault, with permissions for marketing, agencies, and whoever actually ships the asset.
Why store Approved designs & layouts in a digital vault
Version 7 is still in circulation
Older exports stay in Slack and printer queues after a new lock. Version plus approval date on the item is the source of truth.
Sign-off is a thumbs-up in Figma comments
Legal or brand never recorded who approved. Approved-by and approval date survive the comment thread.
Specs live in a separate Notion page
Colour, spacing, and crop rules get detached from the file. Specifications and brand guidelines belong with the layout.
Agencies keep a local 'master'
External studios ship from last year's pack. A permissioned vault item replaces the USB and the email zip.
Who uses this template
Brand and marketing leads
Lock the approved layout with version, sign-off, and brand guidelines in one place.
In-house design teams
Hand printers and product a vault item instead of another 'final' export.
External agencies
Work from the current approved files without retaining a private copy of every revision.
Fields in this template
Keep every record complete and easy to find. Existing fields stay as they are; extras are added only when a vault item would otherwise be incomplete.
- Design name
- Version
- Approval date
- Approved by
- File attachments
- Design specifications
- Brand guidelines
How it works in Hypervault
Create from the template
Add an item from the Approved designs & layouts template in your workspace.
Fill and attach
Complete the fields and attach supporting files where needed.
Share with the right roles
Give access only to the people who maintain or use this record.
Store it in a vault, not a spreadsheet
Create a workspace, pick this template, and keep credentials and supporting files encrypted in the EU.